Time
Hours disappear into admin.
Chasing receipts. Checking versions. Asking who approved what.
Event finance software for festival producers
Clear financial control
for live events.
Budgets, expenses, revenue and approvals in one record for every event, from planning through close-out.
15-day free trial · No card required · Data stored in the EU
app.cashbox.events / events / winter-beats
Winter Beats Festival
Lisbon · day 2 of 3
Revenue
€1.5M€1,502,500
Spent
€1.1M€1,090,960
Margin
+€411.5K+€411,540
Budget vs actual
- Artist fees€486.3K / €480K
- Production & staging€298.4K / €360K
- Crew & security€132.6K / €170K
- Venue & site€104.3K / €110K
Revenue by source
- Tickets€1.1M
- Bar€246.5K
- Sponsors€120K
- Merch€28K
2 waiting for approval
Stage rigging overtime· €3,450.00
AApprove
Demo data · not customer results
The problem
The spreadsheet isn't the problem. The hidden cost is everything around it.
A spreadsheet holds the budget. The hard part is keeping expenses, receipts, approvals and people connected.
Money
Small gaps become real costs.
Missed expenses, duplicate payments and spend that slips through.
Margin
You find out the real number too late.
Late invoices and missing documents keep changing the result weeks after the event.
Cashbox keeps the whole picture together.
Budgets, expenses, revenue and approvals. Connected to your event from day one.
01 · See the picture
Every show, one clear picture.
Budget against actuals, where the money went, what is waiting on someone — and the same view rolled up across the season.
DEC 12–14, 2025 · LISBON
Winter Beats Festival
Budget
€1,210,000
Spent
€1,090,96090%
Revenue
€1,502,500
Margin
€411,540
Revenue vs spend
RevenueSpend
Jul
Aug
Sep
Oct
Nov
Dec
Top spend categories
EUR- Artist fees€486,300
- Production & staging€298,420
- Crew & security€132,600
- Venue & site€104,300
- Marketing€61,740
Approval pipeline
56items
- Approved22
- Pending2
- Paid31
- Over budget1
Across all your events
5 open shows · EUR base
- +€411,540Winter Beats FestivalDec 12–14
- +€17,300Sunset Electronic FestivalAug 22–24
- +€14,500Spring LoopMar 5–7
- −€2,100Acoustic Nights TourMar 3 – Apr 18
- −€1,450Harbour SessionsJan 16
Demo data · not customer results
02 · Control spend
Keep spending under control as the show moves.
Set a threshold once. Anything at or under it is approved the moment it is submitted; anything over it waits in one inbox for every show, already converted into your base currency at the rate stored on the line.
app.cashbox.events / inbox
Approvals
- Stage rigging overtimeProduction · Winter Beats€3,450.00PendingA Approve
- PA Audio RentalsProduction · Spring Loop€3,142.96$3,400.00Pending
- Lightbox MediaMarketing · Harbour Sessions€1,128.41£950.00ApprovedApproved · just now
A ApproveR RejectJK Navigate
03 · Close the show
Close the show on the numbers you ran it with.
Every line keeps the amount, the rate and the tax treatment it was entered with, and who approved it — so the P&L you settle is the one you managed during the show. When it closes, the accountant gets one ZIP: every line with its account and VAT codes, and the invoices beside it.
Event: Winter Beats FestivalBase currency: EUR (€)Demo data · not customer resultsFor the accountant
All linesRevenueExpensesAwaiting approvalShowing the 5 most recent lines
| Time | Line | Category | Original | Rate and tax | Base total | Status |
|---|---|---|---|---|---|---|
01:42 Gate 2 · card terminal | Late walk-up admissions | Ticketing | €18,450.00 | — VAT 6% included | +€18,450.00 | Settled |
01:31 Contract UK-4890 | Headline artist fee | Artists | £75,000.00 | 1.1878 at entry Reverse charge | −€89,085.00 | Pending |
01:18 Captured on a phone | Generator fuel | Production | €842.60 | — VAT 23% | −€842.60 | Approved |
00:54 Bar tills · batch 14 | Bar takings | Bar | €64,920.00 | — VAT 13% | +€64,920.00 | Settled |
00:12 Over €1,000 threshold | Stage rigging overtime | Production | €3,450.00 | — VAT 23% | −€3,450.00 | Pending |
Net for the period
+€411,540.00
Recalculated as lines are written, not at month end.
Under the hood
Built like financial software, not a spreadsheet with a nicer interface.
The details that decide whether last season’s numbers still add up when someone checks them next year.
€0.00No cut
Platform fee on revenue
Cashbox charges for the plan, never a percentage of your gate, bar or sponsorship.
IntegerMinor units
Money storage
Amounts are held as integers in minor units, so a long settlement cannot drift by a cent.
At entrySnapshot
FX rate capture
The rate used is written onto the line and never re-derived when a report is run.
Per lineFrozen
Tax treatment
Renaming or archiving a rate later cannot rewrite what past reports already show.
More on Solutions
The rest of the picture, for when you want it.
One ZIP for the accountantEvery line with its account and VAT codes, and the invoices beside it.Read moreSponsors who renewLast edition against this one: confirmed, to confirm, not planned.Read moreCapture on a phoneA receipt photographed backstage, read by Cashbox and booked before the next set.Read moreThe money on the calendarWhat is due, paid and expected, on the days it moves.Read moreBy roleWhat producers, finance and crew each do in Cashbox.Read more
Pricing
Priced by the shows you run, never by what they take.
Most popular
Studio
€149/mo
15 events · 10 team seats
For production companies running a season of shows.
Start free trialScale
€399/mo
60 events · unlimited team seats
For operators running several shows every week.
Start free trialAll prices ex-VAT · VAT added at checkout · 15-day free trial, no card
Close the books before the next load-in.
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